Community Fundraising Terms & Conditions

Thank you for your interest in fundraising for GI Cancer Trials. We value all enquiries from individuals, community groups and businesses that will assist us in finding better ways to treat GI cancers.

Our aim is to develop new standards of care for all GI cancers, to improve survival rates and improve treatment options for GI cancer patients. Any third party raising funds for GI Cancer Trials must comply with relevant laws and regulations within each State or Territory. Your event needs to be run safely and meet all the financial and legal requirements. That way, not only will it go smoothly with great results but will ensure all your efforts go towards making a real difference to GI cancer patients.

To assist you in preparing your fundraising event we have developed the following guidelines:

Authorisation

  • All third party fundraising conducted on behalf of GI Cancer Trials must be approved by GI Cancer Trials.
  • This can be done online by creating a fundraising page or by emailing info@gicancer.org.au with your intention to fundraise.
  • We reserve the right to refuse or cancel at any time the granting of a fundraising authority if we believe it is not in the best interests of the individual or GI Cancer Trials.
  • Due to our ethical standards we will not be involved in any event that supports smoking.

Fundraising Guidelines

  • Any fundraising activity undertaken by a third party to raise funds for GI Cancer Trials will be conducted by that individual or group/committee and is the sole responsibility of the person making application to GI Cancer Trials.
  • GI Cancer Trials is unable to secure raffle or auction prizes for your fundraising activity.
  • GI Cancer Trials is unable to take on a coordination role in the fundraising activity. This includes financial management, human resources, marketing, promotion, operations and sponsorship. Where possible, advice and support will be offered.
  • GI Cancer Trials is unable to provide any public liability insurance for any fundraising events organised by a third party.
  • GI Cancer Trials accepts no responsibility for any accidents or incidents that occur during the organisation or running of the fundraising activity. You must indemnify GI Cancer Trials in any insurance you undertake in relation to your activity.
  • It is the responsibility of the person/parties authorised to undertake the fundraising activity to gain any licences or approvals to operate their fundraising activity from relevant local and state authorities.

Marketing and Promotion

  • Any promotional material must clearly state that the event is “raising funds for GI Cancer Trials.” It is not to be referred to as a GI Cancer Trials event.
  • GI Cancer Trials logo is a valuable brand. Any use of the logo must be approved and any printed material using the logo must be authorised by GI Cancer Trials prior to printing.
  • Due to limited resources, GI Cancer Trials cannot undertake media relations for the Community Fundraiser.
  • GI Cancer Trials is unable to share or promote fundraising pages or events organised by third parties on its official platforms.

Financial Management

  • Any fundraising activity undertaken must fit within the NSW Charitable Fundraising Act guidelines which specify that expenses must not exceed 40% of funds raised. GI Cancer Trials cannot pay any expenses incurred by you. The person/parties authorised to fundraise are responsible for payment of all expenses in relation to the agreed fundraising activity.
  • A third party cannot issue a receipt for funds raised. Only GI Cancer Trials can issue a receipt for money raised on our behalf. If a receipt is required, relevant information must be emailed to GI Cancer Trials, including donor name, email address and amount donated. The receipts will be issued direct to the donor on receipt of the donation.
  • A donation is described as an amount of money given with no expectation of a benefit in return for the amount given. Please be aware that tickets to attend fundraising events, purchase of auction items, raffle tickets etc. are not donations and therefore not eligible to receive a tax-deductible receipt.
  • Funds raised must be reconciled and forwarded to GI Cancer Trials within 14 days of the completion of the fundraising activity.
  • Funds raised can be deposited in one of the following ways:
  • Deposited direct to our bank account which we can provide to you.
  • Donations can also be made at any time via our website. The event name needs to be noted in the comments section so we can direct those funds to your event.
  • Donations can be made through your online fundraising page which will be received directly by GI Cancer Trials. Donors who donate over $2 will automatically be emailed an tax receipt.